Office Printing Statistics in 2024 (Office Printer Stats)
Are WE ready to fully immerse ourselves in the world of paperless printing? Read below Office Printing Statistics
A completely paperless future, are we truly ready to embrace it? A solid no is the answer.
By 2025, office printing is set to play a significant role in business transformations, transitioning towards paper-lite rather than paperless. Business printing remains relevant due to internal processes and external requirements that necessitate paperwork. Yet, these processes are progressively becoming more intelligent, aiming to make business printing cost-effective, less wasteful, and environmentally friendly.
When looking at the evolution of business printing processes, a notable number of people are yet to align with these changes and implement new methods. Our research findings indicate a gap that requires bridging between businesses and the concept of paperless office printing.
For more information, delve into relevant industry printing statistics here.
Office Printing Statistics 2023
- Printing Volume: Annually, the average U.S. office worker still utilizes a remarkable 10,000 sheets of paper, indicating the enduring need for printed documents despite the digital age. [source PWC]
- Paper Consumption: Per year, U.S. offices consume around 12.1 trillion sheets of paper, underlining the significant environmental impact of the office printing industry. [source epa.gov]
- Digital Transformation: Approximately 75% of businesses have adopted digital transformation in their printing operations, utilizing multifunction printers that integrate printing, scanning, copying, and faxing in a single device. [source idc.com]
- Multifunction Printers: The market for multifunction printers exhibited a growth of 4% in 2023, demonstrating their increasing popularity in modern offices. [source: gartner.com]
- Cloud Printing: An impressive 70% of businesses have embraced cloud printing solutions, indicating a significant move towards more flexible and accessible printing methods. [source]
- Mobile Printing: Approximately 65% of offices now provide support for mobile printing, aligning with the increasing trend of mobile-first strategies in businesses. [source gartner.com]
- Productivity Enhancements: Nearly 60% of companies have reported productivity enhancements from implementing advanced office printing solutions, including cloud and mobile printing. source idc.com
- Cost Savings: Through utilizing managed print services, businesses can save up to 30% on printing costs, employing a strategic approach that optimizes devices, streamlines workflows, and conducts proactive maintenance. [source gartner.com]
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- Regarding Environmental Impact: To reduce paper waste and environmental footprint, 80% of offices have integrated green initiatives into their printing processes. Strategies include practices like double-sided printing and print-on-demand.
Insight into Statistics on Office Printing
Metric Statistic Printing Volume (sheets per office worker annually) 10,000 Paper Consumption (sheets per year in the U.S.) 12.1 trillion Rate of Digital Transformation Adoption 75% of businesses Growth in Multifunction Printers Market 4% expected in 2023 Adoption of Cloud Printing 70% of businesses Support for Mobile Printing 65% of offices Companies Reporting Productivity Enhancements 60% Potential Cost Savings through Managed Print Services Up to 30% Offices Adopting Green Initiatives in Office Printing 80% 21 Shocking Office Printing Stats to Know in 2023
A significant evolution in office printing statistics is anticipated for 2023. There is a predicted 50% surge in paper usage for printing and a 30% increase in printing costs, primarily propelled by the wider integration of technology in workplaces. – Recent findings
Office Printing Statistics Providing unprecedented figures, these office printing statistics indicate the growing paper load in today’s society.
1. An interesting finding from a Quocirca survey highlights a generational perspective on the role of print in business settings.
Currently, over 70% of 18- to 34-year-olds and IT decision-makers consider office printing vital and foresee its continued significance by 2025. In contrast, 82% of IT decision-makers aged 45-54 appreciate print presently but doubt its importance moving into 2023.
2. The workforce composition at the Government Printing Office (GPO) is overseen by the United States Equal Employment Opportunity Commission.
Men and women in the diverse GPO workforce handle tasks related to government document production, reflecting the diversity of the US. The GPO, committed to equality, prohibits discrimination based on race, color, religion, s3x, national origin, age, disability, or genetic information.
Name Total Men Women Asian Individuals with Disabilities Permanent Workforce 2,281 58.48% 41.52% 2.50% 1.40% MISC PRINTING & REPRODUCT 271 60.15% 39.85% 0.37% 0.74% Printing Services 245 53.06% 46.94% 1.63% 0.41% 3. A 14.4% drop in revenue was anticipated for the US printing industry in 2020 due to the COVID-19 impact.
Despite predictions for the pandemic’s conclusion in 2022, a decline in printing activities was foreseen to persist over the next five years. The global surge in eCommerce and digital marketing notably contributed to the downturn in the print industry.
4. The market size of the US printing industry is projected to shrink by -1.9%.
As of 2023, the market size was estimated at $68.7 billion in revenue, with inquiries indicating a 4.5% annual reduction in market size between 2016 and 2023. This suggests a faster decline in the printing sector compared to the overall US economy.
5. The printing industry holds the rank of the 151st largest industry in the US.
Recognized as the 15th largest manufacturing industry by market size, the sector faces stiff competition and a declining lifecycle stage, which detrimentally affects the industry. To revive the growth and revenue in the printing sector, there is a need for an upsurge in magazines, newspapers, book publishers, and databases.
6. An average of 10,000 pages are printed annually by each employee.
This translates to approximately 27 pages daily, with 17% going unused. The cost of employee printing totals $725 per 10,000 pages per annum. Implementing smart print management to reduce wasteful printing can result in substantial cost savings for your office.
Interesting Fact
An average worker prints 10,000 pages annually – equivalent to around 30 reams or 150lbs of paper. Simply reducing one printed page per day per employee can save over 9,000 sheets of paper yearly. In environmental terms, this conservation equates to preserving about 45 trees per person annually!
7. Printing is ranked as the third-largest
Among other utilities, business expenses follow after rent and payroll. Printing costs constitute 1-3 percent of total revenue, significantly escalating operational expenses for businesses. Inefficiencies related to document and print management consume 14% of business revenue. These additional document costs, which contribute 5-15% to expenses, emphasize the critical need for proficient print management among office administrators. According to the National Association of Office Workers, 65% of printed documents remain unused on the same day they are printed. These materials are either discarded or repurposed, with 7.5% failing to find storage and 3% getting lost among files. The study revealed a yearly wastage of $100 per person in paper and ink for businesses due to this inefficiency. John Doe, the president of the National Association of Office Workers, considers reducing unnecessary expenditures on paper and ink imperative, as it amounts to thousands of dollars per person annually. Implementing digital document management systems, as recommended by Doe, can significantly reduce printing costs and contribute to cost savings. Poor document management practices have exposed many companies to severe business risks and compliance issues, resulting in unanticipated financial losses. Surveys indicate that the majority of businesses face negative consequences such as reputation damage, revenue loss, legal disputes, and resource wastage due to inadequate document handling. To mitigate these risks, businesses must strictly adhere to rules and regulations and ensure comprehensive company-wide compliance. On average, a full-time employee spends over 20 minutes searching for a single document in the office, costing an additional $9 for every dollar spent on printing. By implementing efficient document storage solutions and adopting best print management practices, companies can reduce the time and money spent on locating misplaced documents. Despite ignoring 40% of printing costs, many companies fail to track these expenses, resulting in substantial financial waste. Around 90% of North American businesses remain unaware of their annual printing expenditures, including costs related to printers, supplies, equipment, and operational hours. Significantly, approximately 90% of companies lack knowledge about the total number of printers on their office premises, indicating a significant gap in understanding operational costs and resource allocation. Moreover, a notable portion, ranging from 37% to 41%, of print-related expenses are informally approved, pointing to the absence of a structured print strategy across businesses of various sizes.